OperaNova Auto-Employee · AI Cost Controller

The way it works today

How the money leaks right now.

In most kitchens the numbers are checked by hand, long after the stock is through the door. Deliveries, invoices, usage and takings each pass through a person and a spreadsheet — and every handoff is a place an overcharge or a wrong-unit receipt can quietly slip past.

Deliveries & invoices arrive

Stock lands and the paperwork piles up in an inbox.

Spot-checked by hand

A clerk eyeballs a few lines against a spreadsheet — most go through unread.

spot-checked only

Overcharge slips through

A price creep or a wrong-unit receipt clears approval and gets paid.

overpaid

Variance found weeks later

The gap surfaces at month-end — if anyone reconciles it at all.

found too late

Money already gone

By the time it is spotted the cash has left — no way to claw it back.

What it costs

Small leaks, paid every week.

01 — Over-receipts

A delivery far bigger than it should be.

A wrong-unit order — cases booked as pieces — puts months of stock on the shelf in one drop. Spotted by hand, it is signed for and paid before anyone does the maths.

02 — Price spikes

A supplier charging above your recent average.

A quiet few percent on a staple, month after month, never triggers a second look. Nobody is comparing this invoice to the last one — so the creep just compounds.

03 — Margin leaks

Selling a dish below a healthy profit.

Costs drift up while the menu price stands still, and an item quietly turns loss-making. Without live costing against 12 months of sales, it sells at a loss for weeks before it shows.

The autonomous way

Every number screened, before the money moves.

OperaNova replaces the manual spot-check with an always-on cost controller. Five live checks screen every delivery and sweep usage, sales and margins — and the moment something is off, it pushes an alert with the money at risk attached.

WATCH

Screens every delivery

Every stock delivery, invoice, usage and sales line read the moment it arrives — nothing waved through.

REASON

Runs five checks

Wrong-unit, price spike, usage variance, sales anomaly and loss-making margin — each scored with the money at risk.

ACT

Pushes the alert

A clean email and a message to your chat apps fire in seconds, duplicates filtered — no one has to open a report.

REPORT

Proves the call

Every flag carries severity, the money attached and a full audit trail; cost and margin trends surfaced on the dashboard.

Old way vs the AI Autonomous Digital Employee

Same job. A different league.

The conventional back-office

OperaNova

ScreeningA hand spot-check of a few lines.

ScreeningFive live checks on every delivery, invoice and sale.

SpeedReconciled at month-end — days or weeks later.

SpeedFlagged in seconds, before the delivery is approved.

CoverageWhatever a clerk has time to check.

CoverageEvery line — deliveries, usage, sales and margins.

Money at riskGuessed at, or found once it is gone.

Money at riskAttached to every flag, with severity and audit trail.

AvailabilityOffice hours, sick days, month-end crunch.

Availability24/7 — always watching, never off.

CostA junior cost-controller seat, 120–160 hrs/month.

Cost≥50% less — seconds, not hours.

See it live · the receiving gate

It catches the leak at the door.

veloce://live — receiving gate

01

Receive 10,000 cases of a sachet — a fat-finger for 10,000 pieces.

02

The agent instantly flags a critical over-receipt — "12+ months of stock in one delivery" — with the money at risk attached.

03

A clean message and email fire and it drops on the dashboard feed — live, in under a second. No one had to open a report.

OperaNova is the most literal embodiment of the fleet thesis — an agent named for the role it replaces, alerting you the moment money is at risk. It watches every delivery at the gate, quantifies the impact and, through a guarded action loop, holds the suspicious delivery rather than just pointing at it — human-in-command on every call.

Why an AI Autonomous Digital Employee beats a seat

Software advantages, stated plainly.

~500×

Faster — screens a delivery in seconds, work that takes a person hours.

≥50%

Lower cost than the cost-controller seat it replaces.

24/7

Always watching — every delivery, never sick, late or off.

100%

Audited — every flag carries severity, the money at risk and a full trail.

What this AI Autonomous Digital Employee does

Everything it does, running live.

The cost watch

Every item below runs live, screening your books in real time.

✦Five live detectors — wrong-unit / over-receipt, price spike, usage variance, sales anomaly and loss-making margins, each scored with the money at risk.
✦Watches deliveries and the books — screens every stock delivery before it's approved and sweeps usage, sales and margins, with duplicates filtered out.
✦Alerts that come to you — a clean email and a message to your chat apps, plus a live feed on the dashboard. No one had to open a report.
✦Recipe & cost advisor — a chef view and a finance view weigh a change together and return one grounded recommendation, backed by your real recipes, costing and 12 months of sales.
✦A full back-office underneath — menu, inventory with a tamper-proof stock ledger, double-entry accounting, loyalty, HR and reports, with role-based access and an audit record on every change.

The autonomous cost controller

From always watching to always acting — the agent moves on the money, human-in-command.

◆Unattended full-book sweeps — the same checks sweep usage, sales and margins on a continuous schedule, with no one pressing start.
◆Closes the loop — the agent holds a flagged delivery, drafts a price correction or raises a recipe-change request for a person to approve.
◆Multi-chain onboarding — a guided path to load a new chain's menu, costing and sales, with per-site alert settings.
◆Trust layer — quality checks on the advisor's answers and a clear audit link from each AI suggestion to the change it drove.

Human-in-command: the five detectors and the recipe advisor flag with the money attached, and the agent acts through an approval gate — a person always makes the call.

The checks it runs

Five detectors, one tireless controller.

Over-receipt

DELIVERY · SCREEN

Catches a wrong-unit order — a delivery far larger than it should be — before it is signed for.

Price-spike

INVOICE · COMPARE

Flags a supplier charging above your recent average, so the quiet creep never compounds.

Variance

USAGE · SALES

Reads stock used against the recipes, and takings against their 12-month norm, to surface the gap.

Margin

COSTING · PROTECT

Watches live costing against menu price and warns the moment a dish turns loss-making.

Before we build — the Contract of Success

We agree the number in writing, first.

No AI Autonomous Digital Employee is "done" until it hits an agreed target on your real work. Here's the shape of the contract we'd sign for this role.

Baseline todayCost variance spotted weekly — after the money is spent

→

TargetOverspend flagged same day, with the cause and the fix

→

Acceptance≥90% of overspend events caught within 24 hrs; controller confirms

Proven in production: KPI met people adopt it passes evaluations

Illustrative example. Your real baseline, target and acceptance criteria are set together, from your data, before any build begins.